Aviation Business Controller

Finance and Contracts

• Assisting with departmental and operational budgets and financial forecasts. Interpreting financial data and preparing reports for executive briefings;

• Oversight of Freedom II vendor/third party contractual agreements, including but not limited to:

  • Revising and negotiating agreements, working together with Freedom II management to ensure effectiveness of vendor services before contract renewals come due;

  • Managing recurring payments and renewals to ensure continuity of services; and

  • Managing costs and invoices, including preparation of invoice approvals and payments.

• Monitoring company credit card issuance, usage, and termination upon employee exits. Working with Director of Operations on company credit spend limits and approvals. Reviewing departmental expense reports for accuracy and compliance with company policies and approved spend limits;

• Reporting to the Director of Operations any concerns, negative / unusual trends, or areas of risk relating to financial agreements, expense reports, budgets, etc.;

• Identifying areas of cost savings and continually working to ensure cost effective measures are being applied within each department;

Human Resources

• Liaising with company HR representatives and workload assignments to ensure productivity, effectiveness of HR activities, and compliance with company and regulatory requirements;

• Maintaining oversight of offshore contractor agreements to include terms, oversight of contractor invoices and payments, logistics of contractor accommodations and travel, and coordinating with company HR representatives on follow through of exit arrangements;

• Providing oversight to company HR representatives to ensure effectiveness of all HR efforts (recruitment, onboarding, retention, exits, etc.); and

• Actively communicating with company HR representatives, candidates, and new employees to ensure interview, pre-employment and onboarding experiences progress in a timely manner.

Information Technology and Office Administration

• Working with contracted remote and local IT support services to ensure efficient running of company IT components to include but not be limited to:

  • Reviewing IT invoices and identifying areas of cost savings / improvements. Ensuring effectiveness of services as outlined in contracts;

  • Ensuring fixed IT equipment and components (printers, hardware, software, etc.) are working and serviced as needed;

  • Maintaining oversight of company IT issues and working towards resolutions. Identifying negative trends or areas of risk;

  • Providing oversight for website development, administration, and monitoring website activity; and

  • Monitoring Freedom II shared email inboxes for information inquiries, job applications, etc.

• Support of Freedom II office administration, including but not limited to:

  • Managing all office leases, contracted services (i.e. cleaners, security, pest control), utilities, etc.;

  • Maintaining control of key access, security systems, etc.;

  • Actively managing supply levels of office consumables and ensuring the office is maintained in a state of readiness to receive visitors and guests;

  • Receiving and distributing company mail, packages, etc. in a timely manner; and

  • Acting as liaison and primary point of contact with landlords and fostering positive relationships with landlords, facility staff, and other onsite parties.